Proofreading

The Print Layout Design is completed. The next phase toward publishing my book is proofreading. The design team emailed a Proof PDF, the first fully formatted proof of my book I've seen so far.
They highly recommend that I print the PDF. It’s much more effective to check formatting on paper and note any corrections directly on the hard copy. The written revisions can then be added to the proofreader’s annotated PDF.

When reading the manuscript, check for:

• spelling mistakes
• missing information
• incorrect or inconsistent formatting
• placement of images, etc. (check that all captions are correct)

 
As soon as the proofreader finishes, they will send me the annotated PDF, so I can review what they found and accept or reject the suggested changes.

Now that the manuscript is formatted, it's more efficient for the design team to work from the Master annotated PDF. However, if changes to the Proof are lengthy (i.e., a new paragraph or section, or a completely rewritten paragraph), I can enter these revisions in a Word document and email them that file of corrections only.
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While the proofreaders try to locate and correct all errors, it’s impossible for just one person to find everything in a single pass. It's best to have as many people checking a document as possible. That’s why I proofread the book when the proofreader does.
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Proofreading generally takes from ten to fourteen working days.